Career Opportunity – Agency Administrator

EAG, August 30, 2022

Are you a whiz who has been working in QuickBooks Online for at least two years on a daily basis? Do you love HR processes and the annual benefit enrollment period is something you handle with ease? Is your experience with a smaller company of at least 10 employees, and you thrive working in an environment of less than 50 employees? Are you known as the office mom or dad and gatekeeper? Do you enjoy working in a fast-paced, but controlled, environment? Do you want to be a part of a small, growing, entrepreneurial culture? Do you want to work with a team that values your talent and wants your input? Are you looking for a place to thrive? If so, you’ve come to the right place.

When you join EAG, you join a creative and dedicated team of people who are driven to make an impact and continually broaden their experience and knowledge. We are a team of strategists and tacticians/thinkers and doers, focused on making things better for our employees, our clients, our community and our world.

We are a 19 year-old advertising & marketing agency who doesn’t want to be the biggest, just the best. Located in Kansas City’s historic Crossroads District, we have become known as a premiere agency serving the small business market.We offer the perfect work-life fit;. When you choose a career at EAG your valuable time and experience will be respected through:

  • Competitive salary, profitability bonus & fully vested retirement program
  • Casual, comfortable and creative office environment
  • Generous PTO, holiday and sick leave
  • Expression through memes
  • Autonomy and flexibility
  • Individual and Family health, dental, vision, life, disability & other benefits
  • Volunteer/philanthropic paid time off
  • Educational opportunities, engagement with the community & membership in professional organizations
  • Supportive and slightly fanatical management team

Job Description

Title: Agency AdministratorReports To: President

Job Summary

The Agency Administrator is a cross-functional position with a mix of accounting, human resources, administrative support and office management experience. The Agency Administrator is a flexible problem solver with superb communication skills and a detail- oriented mindset. Excellent organization, discipline, flexibility, multitasking and the unique ability to deftly handle the unexpected are essential qualities for this position.

This position is responsible for general management of the office, coordination and execution of accounts payable along with credit card management and coding, accounts receivable, payroll, processing new hire onboarding and computer setup, and managing employee benefits. Keeping to an existing accounting timeline and executing seamlessly with the President and the Vice President of Operations is key. People in this position are expected to exhibit a proficient level of knowledge while demonstrating a capacity for time management with minimal supervision.

This is a multi-faceted position due to the wide variety of activities performed that requires a positive attitude and flexibility. Occasional standing, stooping, bending, pulling, pushing and lifting up to 25 pounds is required.

Duties & Responsibilities

Overall

  • Maintain a strict level of confidentiality
  • Work collaboratively in a fast-paced environment
  • Attend regular company meetings
  • Collaborate and build consensus with other employees
  • Keep current through consistent self-education to maintain skill set necessary to perform all jobs outlined above
  • Work with manager to identify training opportunities
  • All other duties as assigned

Accounting/Bookkeeping

  • Assisting management and team members with tasks associated with maintaining accounts payable and accounts receivable
  • Working daily in QuickBooks Online to perform:
    • Coding of invoices and credit card charges
    • Entering and scanning of invoices and credit card charges
    • Posting of all incoming client payments/checks
    • Running weekly reports for accounts payable including CC charges
  • Checking bank and QuickBooks Online daily to post any ACH payments
  • Checking bank daily for unauthorized checks and fraud protection
  • Weekly accounts payable processing & mailing
  • Creating monthly client invoices, balancing within QuickBooks Online, and distributing
  • Sending employee reminders as needed for timely accounting processing
  • Processing EAG company matched contributions
  • Managing month end close reviews
  • Maintaining QuickBooks Online
  • Reconciling Health, Dental, Vision, Aflac, IRA and FSA statements monthly
  • Vendor management
  • Maintaining all files

Administrative

  • Warmly greeting visitors to office, answering and directing phone calls promptly, fielding solicitors/cold sales calls; and maintaining office efficiency
  • Performing a variety of administrative duties, including sorting and distributing incoming mail, managing outgoing mail, materials/presentation proofing and/or assembly, maintaining conference room and office environment, ordering or purchasing and stocking office, kitchen and cleaning supplies, and general administrative support as needed
  • Planning & executing birthdays, client lunches, social functions or celebrations
  • Daily server backup
  • Collaborating with team members for efficient operations
  • Vendor management
  • Maintaining all files

Human Resources

  • New employee set up and onboarding and government reporting
  • Managing annual open enrollment for benefits
  • Promoting health incentives
  • Posting job openings and responding to candidate applications throughout the interviewing period
  • Managing Department of Labor compliance
  • Vendor management
  • Maintaining all files

This is a unique role requiring a wide variety of skills – IYKYK – and we need someone who has held this type of position in the past, and understands the nuances entailed.

Apply below. No phone calls please.

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